1. Careers
You can opt-out at any time. Please refer to our privacy policy for contact information.

How to Say Thank You

Advice and Tips on How and When to Say Thank You

By

Not sure how to say thank you? Here are tips and advice on who to thank and how to say thank you, including tips for writing thank you letters, when to send handwritten thank you notes and thank you cards, and the best way to send thank you email messages.

When To Send a Thank You Letter or Email

Woman writing greeting card, close-up of hands
Sheer Photo, Inc /: Photodisc / Getty Images

After you have a job interview, it's important to follow-up right away with a thank you note or thank you email message. When you're thanking colleagues or team members at work, or sending a business thank you letter or email message the timing isn't as critical. However, it's still important to say thank you as soon as you can.

When deciding whether to send a thank you note or an email message, consider how quickly you need the person to know you appreciate their time or assistance.

How to Send an Email Thank You Message

Copyright Marco Volpi

When when time is of the essence, for example, when an employer is making a quick hiring decision, send an email thank you message immediately. Don't take a chance on a mailed thank you card getting there after a decision has been made.

Make a Thank You Phone Call

womanonphone2.jpg
Image Copyright Getty Images / Sam Diephuis
Following up after an interview with a thank you phone call was one of the preferred ways Human Resources Managers would like to hear from candidates who have recently interviewed

 

Review Thank You Letter and Email Samples

Copyright Alison Doyle

Review thank you letter examples for a variety of employment-related situations. Then take the time to personalize the thank you letter you choose, so it reflects your personality and the reason you are saying thank you.

Sending Handwritten Thank You Notes

Copyright Carlos Arranz

It takes some time to write and mail a handwritten thank you note. However, many executives surveyed prefer handwritten notes to email messages. If time permits, mailing handwritten thank you cards can make a great impression.

Use Personalized Thank You Cards

Copyright Alison Doyle

A plain note card with just your name on the front (Alison Doyle, for example) is another good choice for thanking both interviewers, colleagues at work, and the contacts who help with your job search. The receiver will see, at a glance, who sent it.

Send Appropriate Thank You Cards

Copyright RMAXX

When you're shopping for thank you cards, don't choose cards that are too cute or funny. The thank you cards you send should be simple, suitable for business purposes, and professional. A plain card that says "thank you" will always create a good impression.

Send a Photo Thank You Card

Copyright Alison Doyle

Sending a personal thank you note after a job interview, with your photo, is a great way to remind the interviewer or your contact who you are. In addition, a thank you note reiterates your interest and your appreciation for being considered for the position.

Use Thank You Letters to Build Relationships

Copyright Pali Rao

Consider your job interview thank you letters as follow-up "sales" letters. This is an opportunity to say why you want the job, what your qualifications are, and how you would contribute to the company. Your thank you letter is also the perfect opportunity to discuss anything of importance that your interviewer didn't ask or that you didn't asnwer as well as you could have.

When writing other business and work related thank you messages and letters, keep in mind that every time you say thank you, you are not just showing your appreciation - you are also reminding the person you are writing to of who you are. They are great relationship builders.

Thank Everyone Who Helps You

Copyright Melton Media

It's always important to say thank you after a job interview and after a second interview, as well. It's also important to thank everyone you interviewed with and everyone who assisted with your job search.  If a contact helped you get a foot in the door at a potential employer or a colleague at work helped you out, let them know how much you appreciate what they did by sending a thank you note.

Here are tips on who you should thank and the best way to thank them.

Top 10 Thank You Letter Tips

Copyright DNY59
Tips for writing and sending thank you letters, thank you notes, thank you cards, and thank you email messages, including who you should thank, when you should say thank you, and the best way to send thank you notes and emails.

©2014 About.com. All rights reserved.