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Resignation Letter Format

How to Format a Resignation Letter


Businessman sitting at office conference room table working on laptop
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The following resignation letter format will show you what to write in your letter of resignation.

Your letter should be brief and factual. Simply state that you are resigning and give the date your resignation will be effective.

Resignation Letter Format

Your Contact Information
First Last Name
City, State, Zip Code
Phone Number
Email Address


Employer Contact Information
City, State, Zip Code

Dear Mr./Ms. Last Name,

First Paragraph
Your letter should say that you are resigning and state when your resignation is effective.

Middle Paragraph
The next (optional) section of your resignation letter should thank your employer for the opportunities you have had during your employment with the company.

Final Paragraph
Conclude your resignation letter (also optional) by offering to assist with the transition.


Respectfully yours,


Handwritten Signature (typed letter)

Typed Signature

Sending an Email Message

If you’re emailing your letter, here's how to send your email message including what to include, proofing, double checking that you have all the information you need, and sending a test message.

Resignation Articles and Advice

Please Note: This sample is provided for guidance only. The provided information, including samples and examples, is not guaranteed for accuracy or legality. Letters and other correspondence should be edited to fit your personal situation.

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