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Resignation Email Format


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It's better to resign in person rather than via email. However, if circumstances are such that you need to send a resignation email, use this email resignation letter format to notify your employer that you are about to resign.

Your message should be brief and to the point. Simply state that you are resigning and give the date your resignation will be effective.

Resignation Email Format

Subject Line: Resignation - Your Name

Dear Mr./Ms. Last Name,

First Paragraph
Your email should say that you are resigning and state when your resignation is effective.

Middle Paragraph
The next (optional) section of your resignation email should thank your employer for the opportunities you have had during your employment with the company.

Final Paragraph
Conclude your resignation email (also optional) by offering to assist with the transition.


Your Name

Sending an Email Message

If you’re emailing your letter, here's how to send your email message including what to include, proofing, double checking that you have all the information you need, and sending a test message.

Resignation Articles and Advice

Please Note: This sample is provided for guidance only. The provided information, including samples and examples, is not guaranteed for accuracy or legality. Letters and other correspondence should be edited to fit your personal situation.

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