The following recommendation letter format is appropriate for an employment reference, as well as a reference for college or graduate.
Use this recommendation letter template as a guide for writing your own recommendation letters (review samples), making sure all relevant information is included.
Recommendation Letter Template
Your Contact Information
Company or School Name
State, Zip Code
If you are writing a personal letter of reference, include a salutation (Dear Mr. Johnson, Dear Dr. Jameson, etc.). If you are writing a general letter, say "To Whom it May Concern" or don't include a salutation. If you don't include a salutation start your letter with the first paragraph.
The first paragraph of a recommendation letter explains your connection to the person you are recommending, including how you know them, and why you are qualified to recommend the person for employment or school.
The second paragraph of a recommendation letter contains information about the individual you are writing about, including why they are qualified, what they can contribute, and why you are recommending them. If necessary, use more than one paragraph to provide details.
When writing a letter recommending a candidate for a specific job opening, the recommendation letter should include information on how the person's skills match the position they are applying for. Ask for a copy of the job posting and a copy of the person's resume so you can target your letter accordingly.
This section of the recommendation later contains a brief summary of why are you are recommending the person. State that you "strongly recommend" the person or you "recommend without reservation" or "has my highest recommendation" or something similar.
The concluding paragraph of your recommendation letter contains an offer to provide more information. Include a phone number within the paragraph, include the phone number and email address in the return address section of your letter, or in your signature.
Recommendation Letter Samples
It is helpful to review recommendation letter samples to see how reference writers have incorporated their recommendations into letters.
Recommendation Articles and Advice
- Requesting References
- Sample Recommendations Letters
- Student References
- Personal and Character References
- Official Transcripts
Please Note: This sample is provided for guidance only. The provided information, including samples and examples, is not guaranteed for accuracy or legality. Letters and other correspondence should be edited to fit your personal situation.