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Sample Termination Letter

How to Write a Termination Letter


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Even when employment is terminated in-person during a meeting with a supervisor, which is typically the case, an employee who is laid-off or fired will probably receive a termination letter.

A termination letter should be brief and factual. If an employee is terminated for cause the letter may itemize the reason(s) for the firing.

When the employee is laid-off or employment is terminated without a reason given (employment at will) the termination letter should provide information on benefits and severance provided, if any, and an ending date of employment.

Sample Termination Letter

Your Name
Job Title
Company Name
City, State, Zip Code


Employee Name
City, State, Zip Code

Dear Mr./Ms. Last Name:

I would like to inform you that your position with the ABC Company will be terminated effective immediately.

Human Resources will provide you with a packet of information (attached) which includes details on a severance package, continuing employee benefits, and your final paycheck.

If I can be of any help during this transition, please let me know.


Your Signature (typed letter)

Your Typed Name

Read More: Employee Rights When a Job is Terminated | Types of Separation from Employment | Employee Letter Examples

Please Note: This sample is provided for guidance only. The provided information, including samples and examples, is not guaranteed for accuracy or legality. Letters and other correspondence should be edited to fit your personal situation.

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