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Business Letter Template

Template to Use When Writing a Business Letter


Pen signing document
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The following business letter template lists the information you need to include in a business letter.

Business Letter Template

Contact Information

Your Name
Your Address
Your City, State, Zip Code
Your Phone Number
Your Email Address


Contact Information

City, State, Zip Code


Dear Mr./Ms. Last Name:

Body of Business Letter

Keep your letter simple and focused, so the purpose of your letter is clear.

The first paragraph of your business letter should provide an introduction to why you are writing.

Then, in the following paragraphs provide more information and details about your request.

The final paragraph should reiterate the reason you are writing and thank the reader for reviewing your request.

Single space your letter and justify your letter to the left.

Leave a blank line between each paragraph.

Complimentary Close:

Respectfully yours,


Handwritten Signature (for a mailed letter)

Typed Signature

Free Microsoft Letter Templates for Word
Microsoft letter templates are available as a free download for Microsoft Word users, or are available within your Word program, to use to create a variety of business and employment letters.

Sample Letters
Letter samples for job seekers, including cover letters, interview thank you letters, follow-up letters, job acceptance and rejection letters, resignation letters, appreciation letters, and more great employment letter samples.

Business Letters
How to write business letters, general business letter format and templates, and employment related business letter examples.

Please Note: This sample is provided for guidance only. The provided information, including samples and examples, is not guaranteed for accuracy or legality. Letters and other correspondence should be edited to fit your personal situation.

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