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How to Send Professional Email Messages


Woman typing on laptop
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When you are sending professional email messages, it's really important to make sure the message is perfect. You don't want to blow an opportunity by making any mistakes - either in how you send emails or how you keep track of your email messages.

Make Sure Your Message is Complete

Before you click Send double check to make sure the Subject line of your email is filled in, you have included a signature, you are sending the message to the right contact person, and you have filled in the Bcc field to send a copy to yourself so you have a record of the email message.

Proof Your Email Message

Before you hit send, also make sure you spell check and check your grammar and capitalization. They are just as important in email job search correspondence at they are in paper latter.

Send a Test Email Message

Before you actually send your email, send the message to yourself first to test that the formatting works. If everything looks good, resend to the company or individual you are writing to.

Send a Copy of the Email Message to Yourself

Use the Bcc field to send a copy of the email message to yourself so you have a record of when you sent the message and who you sent it to. Here's how to send a message using bcc, from the About.com Guide to Email, Heinz Tschabitscher, with instructions for a variety of email programs.

File Your Copies

With many email programs you can send up folders. Set up a folder for all your job search emails and file your copies of the email message you send in your job search folder. Here is more information on how to create folders.

Check Your Email Regularly

Time is of the essence when you're job searching. It's important to check your email regularly and frequently so you don't miss out on any important opportunities. At the least, check your email in the morning and during the early afternoon, so you'll have time to respond in a timely manner to the replies messages you receive.

Job Search Email Etiquette
Job search email etiquette including what to write in your job search emails, how to format your email, how to make sure your email message is read, and sample job search email messages.

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