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Cover Letter Guidelines

Cover Letter Outline

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Cover Letter Guidelines Copyright Peepo

When sending a company your resume for a job or internship, you should always include a cover letter. Here are cover letter writing guidelines, with an outline of the items that should be included in every cover letter.

Cover Letter Guidelines

Header
A cover letter should begin with both you and the employer's contact information (name, address, phone number, email) followed by the date. If this is an email rather than an actual letter, include your contact information at the end of the letter, after your signature.

Salutation
Begin your cover letter salutation with "Dr./Mr./Ms. Last Name." If you do not know the employer's last name, simply write, "Dear Hiring Manager."

Introduction
Begin your introduction by stating what job you are applying for. Explain where you heard about the job, particularly if you heard about it from a contact associated with the company. Briefly mention how your skills and experience match the company and/or position; this will give the employer a preview of the rest of your letter.

Body
In a paragraph or two, explain why you are interested in the job and why you make an excellent candidate for the position. Mention specific qualifications listed in the job posting, and explain how you meet those qualifications. Do not simply restate your resume, but provide specific examples that demonstrate your abilities.

Closing
In the closing section of your cover letter, restate how your skills make you a strong fit for the company and/or position. State that you would like the opportunity to interview or discuss employment opportunities. Explain what you will do to follow up, and when you will do it. Thank the employer for his/her consideration.

Signature
End your cover letter with your signature, handwritten, followed by your typed name. If this is an email, simply include your typed name, followed by your contact information.

Edit Your Cover Letter

Remember to edit and proof your cover letter before sending it. It may sound silly, but make sure you include the correct employer and company names - when you write multiple cover letters at once, it is easy to make a mistake.

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