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Cover Letter Format

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The middle section of your cover letter explains why you are qualified for the job.

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The following cover letter format lists the information you need to include in the cover letter you submit with your resume. Use this as a guideline to create customized cover letters to send to employers.

Then, review cover letter samples and a cover letter template you can use to write your own cover letters.

Cover Letter Format

Your Contact Information
Name
Address
City, State, Zip Code
Phone Number
Email Address

Date

Employer Contact Information (if you have it)
Name
Title
Company
Address
City, State, Zip Code

Salutation
Dear Mr./Ms. Last Name, (leave out if you don't have a contact or using Dear Hiring Manager or one of the other examples below)

Body of Cover Letter
The body of your cover letter lets the employer know what position you are applying for, why the employer should select you for an interview, and how you will follow-up.

First Paragraph
The first paragraph of your letter should include information on why you are writing. Mention the position you are applying for and where you found the job listing. Include the name of a mutual contact, if you have one.

Middle Paragraph(s)
The next section of your cover letter should describe what you have to offer the employer. Mention specifically how your qualifications match the job you are applying for. Remember, you are interpreting your resume, not repeating it.

Final Paragraph
Conclude your cover letter by thanking the employer for considering you for the position. Include information on how you will follow-up.

Complimentary Close

Respectfully yours,

Signature

Handwritten Signature (for a hard copy letter)

Typed Signature

Email Subject Line

When you're sending an email cover letter, include a Subject line that enables the hiring manager to recognize who you are and the job for which you are applying.

Cover Letter Samples
Examples of cover letters for a variety of different types of jobs, types of job seekers, and types of job applications.

Sample Formatted Cover Letters and Email Cover Letters
Here are examples of cover letters and cover letter email message formats including formatted targeted cover letters, general cover letters, and email cover letter messages.

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