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Job Rejection Letter

Rejection Letter Declining a Job Offer


Woman looking at document in office
Compassionate Eye Foundation/Dan Kenyon/Digital Vision/Getty Images

When you have decided to reject a job offer, you may want to let the employer know in writing that you are declining the offer. Your letter should be polite, brief, and to the point.

You don't want to burn bridges and this employer may have a better offer for you down the road. So, don't get into any specifics. Even if the hours are awful, the work environment is terrible or the pay isn't enough to make ends meet, don't mention it.

What to Include in a Job Rejection Letter

Your letter should include the following:

  • Thank you and appreciation for the offer
  • Written rejection of the job offer

Address the letter to the person who offered you the position. Include your contact information and phone number, even though it is on file with the employer.

Make sure that your letter is well written and does not contain typos or grammatical errors. Even though you are declining the job, you want to make sure all your correspondence is professional.

Sample Job Rejection Letters

More Job Rejection Letters Examples
Letter and email message examples to use to reject a job offer, along with examples of job rejection letters employers send to job seekers when they have hired another candidate.

Related Articles: When to Turn Down a Job Offer | How to Negotiate a Counter Offer

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