Thank-You Email Message for a Phone Interview Examples

When you have a phone interview, plan to send a thank-you email message following the conversation. Not only is this good manners, but it demonstrates personal initiative to your potential employer.

It also confirms that you are still very much interested in the position, and helps keep your name “top of mind” as the organization narrows its list of candidates to those its recruiters are interested in meeting in a face-to-face or video interview.

For some jobs, a phone interview may be the only interview you have, so it's important to take the time to follow up with the person who called you.

Here's the best way to say thank you for a phone interview, with example email messages.

Gather Information During the Interview

In preparation for writing this email, take notes during your phone interview.

If need be, confirm that you have the correct email address for them. If you interviewed with multiple people, you could ask your contact person for the email addresses of the other participants.

Why Send a Thank-You Message?

It's a good idea to jot down questions that were asked during your conversation and, in particular, note any issues that arose that you feel you did not fully cover.

Your email will be a perfect opportunity to mention anything that you wished you had said during the phone call. Your thank-you message is also another way to reiterate how you're a strong candidate and a good match for the job.

What to Include in Your Email Message

It's important to keep your thank-you message short and focused. Most people skim email, so you want to be brief and to the point. Your email message should include:

• Subject (Your Name - Thank You)
• Greeting (Dear interviewer name)
• First paragraph (thank you for the interview)
• Second paragraph (what you have to offer the employer)
• Third paragraph (offer to answer any questions)
• Closing paragraph (looking forward to hearing from you)
• Signature (include your wider contact information (phone, LinkedIn URL, etc., so it's easy for them to respond)

Tips for Writing an Email Thank You

As with any thank-you note, this message gives you an additional opportunity to share your relevant qualifications and experience. This letter is also where you can highlight any skills you neglected to mention during the phone call, or clarify an answer to a question that you did not respond to as well as you might have.

Be sure to express in the letter your appreciation for the interview and for their consideration. And as you're writing your letter, keep in mind your main goal: to move on to the next step in the interview process. Include details that will support this goal.

When to Send the Email

Ideally, you'll send the note immediately after the phone call. If that's not possible, aim to send your note within 24 hours.

Phone Interview Thank-You Email Samples

The following are examples of thank-you email messages that can be sent after your phone interview. Use these letters for inspiration as you write your email.