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Resignation Letter Template

Template for Writing a Resignation Letter


Businesswoman sitting at office conference room table working on laptop
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The following resignation letter template will give you an example of what to include in your letter of resignation.

Your letter should be brief and factual. Simply state that you are resigning and give the date your resignation will be effective. Don't mention anything negative, because this letter will be part of your permanent employment record.

Resignation Letter Template

Contact Information:
Your Name
Your Address
Your City, State, Zip Code
Your Phone Number
Your Email Address


Employer Contact Information:
City, State, Zip Code

Dear Mr./Ms. Last Name,

First Paragraph:
The first paragraph of your letter should state that you are resigning and give the date when your resignation is effective.

Middle Paragraph:
The next section of your resignation letter (optional) should thank your employer for the opportunities you have had during your employment with the company.

Final Paragraph:
Conclude your resignation letter (optional) by offering to assist with the transition.

Complimentary Close:

Respectfully yours,


Handwritten Signature (hard copy letter)

Typed Signature

Sending an Email Message

If you’re emailing your letter, here's how to send your email message including what to include, proofing, double checking that you have all the information you need, and sending a test message.

Resignation Articles and Advice

Please Note: This sample is provided for guidance only. The provided information, including samples and examples, is not guaranteed for accuracy or legality. Letters and other correspondence should be edited to fit your personal situation.

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