How to Reject a Job Offer Politely (Email Samples)

Have you received a job offer and decided not to take the position? When you decide to reject a job offer, it’s a good idea to let the employer know you're declining as soon as possible. Even if you aren't interested in the job, you should graciously turn down the position.

Nowadays, many employers are relaying job offers via email. As such, it’s perfectly appropriate to respond to the offer over email even if you have decided not to accept the job. It is possible to be brief and to the point over email while remaining cordial and polite.

It’s important to stay on good terms. You never know when you might want to apply for another job at the company. Review tips for sending an email to reject a job offer, advice on what to include, and sample emails for declining a job.

Tips for Sending a Job Offer Rejection Email

• Send your email right away. One of the benefits of sending professional correspondence via email is speed. Therefore, when rejecting a job offer via email, you should send the email as soon as you have decided you are not going to accept the job offer. This is considerate, as it gives the employer time to move forward with alternative candidates.
• Be brief. You do not need to say much in your email. Your message should be polite, brief, and to the point. It’s important to keep it professional, positive, light, and respectful.
• Be courteous. There is no need to share what you did not like about the job offer, boss, or company, and you certainly shouldn't provide any negative criticisms. Keep those thoughts to yourself as you might unexpectedly find yourself crossing paths with this employer at some point in the future.

• Use sample emails as a guide. When writing a job rejection email message, you can use sample messages for inspiration. Be sure to tailor your message to reflect your personal and professional circumstances.
• Proofread, edit, and test your message before sending it. Make sure your message is perfect before emailing it to the hiring manager. Send yourself a test message to make sure your email is correct and formatted appropriately. Also, send a copy (BCC) to yourself when you respond to the employer so you have it for your records.

What to Include in the Email Message

• A subject line with your full name listed and a reference to the job offered (e.g., “Job Offer – Your Name”)
• A professional greeting
• Your thanks and appreciation for the offer
• State you have chosen to decline the offer
• A typed signature with your contact information

Declining a Job Offer Email Message Examples

Review sample email messages, with and without a reason for turning down the position, sent to decline a job offer.

Rejection Email Without a Reason Example

Rejection Email With a Reason Examples