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How to Select a Font and Style for an Email Message

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How to Select a Font and Style for an Email Message

Email Font Options

Copyright Alison Doyle

When you are sending an email message, it's important to use a font that is clear and easy to read. Here's how to select a font and font size for your email messages.

Be sure to make your font large enough so that the reader doesn't have to squint to read your message, but not so large that the reader has to scroll a long way down to read all the message.

It's also important to use a plain font, because not all email programs view messages the same way. You don't want the content of your message to be jumbled or strangely formatted because the reader's email program didn't view the font the same way yours did.

Best Fonts for Email Messages

Basic fonts like Arial, Verdana, and Times New Roman work well. Depending on how much content you have in your email message select a 10 or 12 point font size.

When you are using Microsoft Outlook, here is how to select a font for your message and how to select the font size. If you're using a different word processing program, the process is similar.

How to Select an Email Message Font

  • Select the font and the font size before you start typing your message, or:
  • Type your email message.
  • Highlight the content of your message.
  • Select a font from the list at the top of the message.
  • Select the font size you want to use the same way.
  • Proofread your message.
  • If you're not sure how your message is going to look, send a copy to yourself first, then edit it, if necessary, before you send it to the recipient.

Email Message Spacing

Regardless of the font size you select, there needs to be space after the greeting and between each paragraph and before and after the signature of your email message. Here's how to space your email message.

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