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How Employers Notify Applicants About Interviews

When and How Employers Let Job Seekers Know About Interviews

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When should you expect to hear whether you were selected for an interview? It could be shortly after you apply - or it could be never.

When Employers Notify Candidates

Unfortunately, in many cases, you may never know definitively that your application was rejected by a company. Some employers do notify applicants that they were not selected, others do not. In some cases, it's because they receive hundreds of applications for every available job opening and they may not have an automated system or the resources to notify applicants.

Some job postings state that only candidates who are selected for interviews will be contacted. In other cases, you simply won't know if you'll hear back or not.

In addition, the hiring process can be lengthy with multiple interviews and the employer may not notify applicants until they have filled the job. That could take weeks or months, depending on the position within the company.

For candidates who are invited to interview, you may be notified by phone, email or by an automated messaging system if you applied via an applicant management system.

Check Your Messages

Since you don't know how the company will contact you, check both email and voicemail at least daily, if not more often. You don't want to lose out on an interview because the company couldn't reach you in a timely manner.

How Employers Contact Applicants

Employers most frequently notify applicants by phone or email, but you may even receive a written letter inviting you to interview. The email message, letter or phone call you receive will include details on who you will be meeting with. You may be assigned a pre-scheduled time or you may be offered a choice of interview times.

If the company requires that you prepare materials (like a lesson plan for a teaching job, for example) you will be informed as to what you should bring and how you should prepare. You should also be notified about the format of the interview/ For example, the company should let you know if you are meeting with a group of individuals rather than a single interviewer.

Here's a list of the main ways employers invite job applicants to interview, with samples of the messages and letters you will receive.

Accepting / Declining a Job Interview

Also take a look at a sample interview acceptance letter you can use to confirm your interview and an example of a letter declining an interview when you are no longer interested in the job.

Read More: Interview Invitations | How to Prepare for an Interview | Interview Questions

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