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Email Cover Letter Format

How to Format an Email Cover Letter


Lost in her work

The following email cover letter format includes the information you need to include in a cover letter you send via email. Use the email cover letter format as a guideline to create personalized email cover letters to send to employers.

Then review a formatted email cover letter example, cover letter samples, and email cover letter message examples to get ideas on writing your own cover letter.

Email Cover Letter Format

Subject Line: Job Title - Your Name
Be sure to list the job you are applying for in the Subject Line of your email message, so the employer is clear as to what job you are interested in.

Dear Mr./Ms. Last Name or Dear Hiring Manager (if you don't have a contact person)

Body of Email Cover Letter:
The body of your cover letter lets the employer know what position you are applying for, why the employer should select you for an interview, and how you will follow-up.

First Paragraph:
The first paragraph of your letter should include information on why you are writing. Mention the position you are applying for and how you found the job posting. If you were referred by a contact, mention the person in this part of your cover letter.

Middle Paragraphs:
The next section of your cover letter should describe what you have to offer the employer. Make a connection between your abilities and the qualifications listed in the job posting. Mention specifically how your skills and experience match the job you are applying for.

If you have attached your resume, mention it in this paragraph. Then conclude your cover letter by thanking the employer for considering you for the position.

Complimentary Close:

Best Regards,

Your Name


Include your name, full address, phone number, email address, and LinkedIn Profile URL, if you have one, so it is easy for hiring managers, recruiters, and contacts to get in touch.

FirstName LastName
Street Address
City, State, Zip


Email Cover Letters
When you're sending an email cover letter, it's important to follow the employer's instructions on how to submit your cover letter and resume, and to make sure that your email cover letters are written as well as any other correspondence you send.

Cover Letter Articles and Advice

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