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Business Letter Layout

Business Letter Layout Example

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Business Letter Layout

Business Letter Layout

Copyright Alison Doyle
When writing a business letter, the layout of your letter is important, so it's easy to read and looks professional. Use a plain font like Arial, Times New Roman, or Verdana.

Properly space the layout of the business letters you write, with space between the heading, the greeting, each paragraph, the closing, and your signature.

Single space your letter and leave a space between each paragraph. When sending typed letters, leave two spaces before and after your written signature.

Left justify your letter, so your contact information, the date, the letter, and your signature are all aligned to the left.

Business Letter Layout

Contact Information

Your Name
Your Address
Your City, State, Zip Code
Your Phone Number
Your Email Address

(space)

Date

(space)

Contact Information

Name
Title
Company
Address
City, State, Zip Code

(space)

Salutation

(space)

Dear Mr./Ms. Last Name:

(space)

Body of Business Letter

The first paragraph of your business letter should provide an introduction to why you are writing.

(space between paragraphs)

Then, in the following paragraphs provide more information and details about your request.

(space between paragraphs)

The final paragraph should reiterate the reason you are writing and thank the reader for reviewing your request.

Closing:

(space)

Respectfully yours,

(double space)

Signature:

Handwritten Signature (for a mailed letter)

(double space)

Typed Signature

Sample Letters
Letter samples for job seekers, including cover letters, interview thank you letters, follow-up letters, job acceptance and rejection letters, resignation letters, appreciation letters, and more great employment letter samples.

Business Letters
How to write business letters, general business letter format and templates, and employment related business letter examples.

Please Note: This sample is provided for guidance only. The provided information, including samples and examples, is not guaranteed for accuracy or legality. Letters and other correspondence should be edited to fit your personal situation.

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